Praise be to Allah, The Lord of the Worlds.
The work of staff members is governed by particular rules and regulations that aim to keep the work of a company running properly. In light of Sharia, both the staff and the company`s administration are required to abide by these rules and regulations because the contract serves as the law for the contracting parties. The evidence on is that the Messenger of Allah (PBUH) said, "The Muslims will be held to their conditions."{Sahih Bukhari}.
In conclusion, if these fines are deducted in line with the rules that regulate the company`s activities and stipulated in employment contracts then there is nothing wrong with depositing them in a special fund to be spent later without favoring certain staff members over others. Thus, it is permissible to use this money to cover the costs of Umrah trips. We advise those in charge of implementing the penalties to fear Allah, adhere to the agreed upon rules and uphold justice amongst staff members in this regard. And Allah, The Almighty knows best.